Common Mistakes to Avoid During Jordan Embassy Legalization

Legalizing documents for Jordan through the Embassy in Washington, D.C. requires accuracy at every step. Even small errors can result in rejection, delays, or additional fees. Below are the most common mistakes applicants make — and how to avoid them.

Missing or Incorrect Notarization

Documents must be properly signed and notarized before submission. Missing signatures, incomplete notarial statements, or expired notary commissions are among the top reasons for rejection. Always verify that the notary seal and signature are clear and valid.

Submitting Uncertified Copies

Only original or certified copies are accepted. Photocopies or scanned versions without certification are not valid for legalization. If the original cannot be submitted, request a certified copy from the issuing authority.

Skipping State or Federal Authentication

Before submission to the Embassy of Jordan, documents must be authenticated by the Secretary of State or the U.S. Department of State, depending on the document type. Skipping this step will result in automatic denial by the Embassy.

Incorrect Document Type or Order

Different document types (corporate, commercial, or personal) require specific legalization paths. Submitting documents in the wrong order — such as sending a notarized paper without prior state certification — can delay processing.

Missing Translation (When Required)

Some Jordanian authorities require Arabic translations of U.S. documents. If translation is needed, it must be completed by a certified translator and notarized before authentication. Untranslated or improperly translated documents may be rejected.

Outdated or Damaged Documents

Documents that are torn, stained, or contain outdated information (e.g., expired business licenses) will not be accepted. Always verify that all information is current and documents are in clean, legible condition.

Incomplete Embassy Submission

When sending documents to the Jordan Embassy, applicants must include all required materials:

• Completed request form
  
  

• Proper fees (money order or cashier’s check)
  
  

• Return shipping label and envelope
  
  

Missing any of these items can delay return or processing.

Conclusion

Avoiding these mistakes ensures a smooth legalization process for your U.S. documents at the Embassy of Jordan. Careful preparation and attention to detail save time and prevent costly delays.