Why Your Document May Be Rejected by the Jordan Embassy

Preparing documents for legalization at the Embassy of Jordan in Washington, D.C. requires precision and compliance with authentication procedures. Submitting incomplete or incorrectly prepared paperwork can result in rejection or delays. The following checklist ensures all documents meet embassy standards before submission.

Verify Notarization and Signatures

Before any authentication step, confirm that all documents requiring notarization are properly completed.

• Ensure each notarized page includes the notary’s signature, seal, and commission date.
  
  

• Check that the notarial statement is complete and matches the signatory’s information.
  
  

• Avoid using digital or electronic notarization, as the Embassy only accepts physical ink seals.
  
  

Confirm State or Federal Authentication

All U.S. documents must be authenticated by the correct authority prior to embassy submission.

• State-Issued or Notarized Documents: Must first be certified by the Secretary of State in the issuing state.
  
  

• Federally Issued Documents: Require authentication from the U.S. Department of State – Office of Authentications.
  
  

• Verify that each authentication seal and signature is clear and current.
  
  

Use Original or Certified True Copies

The Embassy of Jordan accepts only original documents or certified copies issued by the relevant authority.

• Avoid photocopies, scans, or prints without official certification.
  
  

• For documents like corporate records or academic transcripts, request certified true copies from the issuing institution.
  
  

Prepare Certified Translation (If Required)

Certain documents may need to be translated into Arabic for use in Jordan.

• Translations must be done by a certified translator and notarized.
  
  

• Include both the original English document and the Arabic translation in the submission package.
  
  

Review Document Condition and Accuracy

Inspect all documents before mailing or submitting:

• Ensure no tears, stains, or visible damage.
  
  

• Verify all information is current and correct (e.g., business name, address, or dates).
  
  

• Confirm that all seals and signatures are clear and readable.
  
  

Include Embassy Submission Materials

Each package sent to the Embassy of Jordan must contain:

• The original or certified document(s).
  
  

• Completed legalization request form.
  
  

• Required fees (money order or cashier’s check only).
  
  

• Prepaid return envelope with tracking information.
  
  

Incomplete submissions cannot be processed and will be returned.

Conclusion

Following this checklist ensures your documents meet all requirements for Jordan Embassy legalization. Careful preparation minimizes the risk of rejection and helps ensure timely approval for use in Jordan.